SETA Monitoring Visits

With the end of the year fast approaching, the time has come to clean out the closet, put stuff in order and get ready for the New Year. As a Skills Development Provider (SDP), you may have already received communique from your SETA (Sector Education and Training Authority) regarding requesting an extension on your SETA Accreditation (many expiring in March 2020). For countless SDPs, the action of requesting an extension on Accreditation is a fairly straightforward process; however, how many SDPs have researched the next step in the process? Re-accreditation is not a right nor an automatic process.

The majority of the SETAs will issue you, as an SDP, a monitoring visit before they approve the extension on your Accreditation. A monitoring visit is to determine whether or not you have performed against and complied with your accreditation requirements (namely; facilitated, assessed, moderated and applied for external moderation activity at least once during your Accreditation cycle).

Below are just a few things that would be helpful to consider in order to prepare for your monitoring visit:

  1. Your Quality Management System (QMS) Review:
    In accordance with your QMS, “The Quality Management System is continuously evolving, and a major formal evaluation will be done every year by the Review Committee, to ensure the implementation and relevancy of the systems in use.”. It is important to note that a major part of your QMS Review is ensuring that you have well documented minutes that cover all Policies and Procedures.
  2. Data on delivery, assessment and certification:
    You are expected to be able to communicate statistics regarding how many learners you have trained, assessed, terminated as well as results etcetera to your SETA Verifier at your monitoring visit. This will require calculation prior to the monitoring visit as this information should be ready to be validated on site. Do you currently have a Learner Management Information System (LMIS) and is this up to date?
  3. You can navigate your way around your Accreditation File:
    Often, SDPs submit comprehensive files as part of their Accreditation application process which generally get overlooked once they receive their Accreditation Reports. At your monitoring visit, your SETA Verifier will ask your for specific documents from your Accreditation File, do you know how to locate these and are they up to date?

Need help with extending your accreditation or your SETA monitoring visit prep?

Perhaps you didn’t realise that your accreditation has expired…

Contact us today for accreditation assistance.