Staying connected to your SETA requirements

Staying connected to your SETA requirements

Like any business owner, you are often juggling many different roles and staying connected to your SETA’s (Sector Education and Training Authority) specific requirements may seem like an arduous task. As Skills Development Providers (SDPs), more often than not, we train externally and overlook capacity building ourselves, as well as, our internal employees to ensure we retain our Accreditation.

At JTandA, we regularly discuss with our SDPs the importance of moving away from a “generic” perception of Accredited Training and SETA requirements, to a conscious recognition that every SETA has different requirements, and whilst you may follow the 4 Phases of Training, you may still be putting your Accreditation at risk.

Here are 3 ways you may be putting your SETA Accreditation at risk without even realising it:

  1. Use of your SETA Logo: Skills Development Providers (SDPs) are entitled to use the SETA logo which displays their accreditation number on their marketing material, website, company letterheads, stationery and training material; however, we often neglect to contact our SETA prior to using their logo to request permission to do so.
  2. Re-Accreditation priory to our Accreditation expiry date: Skills Development Providers (SDPs)are often under the assumption that their Accreditation will automatically be renewed after the expiry date. Some SETAs require SDPs to apply for Re-Accreditation as much as 3- or 6-months prior to the expiration date. Furthermore, some SETAs have specific requirements that need to be met in order for them to extend the Accreditation period.
  3. Training Intent Forms: some SETAs require Skills Development Providers to notify them prior to training taking place. Often, SDPs will jump straight into facilitation without checking the process their SETA requires them to follow first.

At JTandA we keep our finger on the pulse of SETA requirements and changes.

Need assistance with attaining or retaining your Accreditation?

Contact us on 087 150 1554 or drop us an email to info@jtanda.co.za

It Is Your Accreditation After All

It is your accreditation after all

At JTandA, our vision is to raise the standards of Training Providers in South Africa. How we believe we stand out, is by capacity building Skills Development Providers (SDPs) on not only attaining but also retaining their Accreditation.

We are privileged enough to be in a position whereby we work with SDPs who have the most amazing mission and vision statements, spoken with such passion and pride, that we become excited to transfer our knowledge in order to assist SDPs in achieving their vision.

The capacity to learn; however, is based on a willingness to learn and it is not uncommon for us to hear “I am too busy to attend the capacity building workshops”.

So, before your diary fills up, consider three reasons why you should prioritise preparing for your SETA/QCTO site visit by attending our capacity building workshops:

  1. Your Quality Management System (QMS) is a set of policies, processes and procedures developed based on the legislation, regulations and principles of the South African Qualifications Authority (SAQA).During your SETA/QCTO site visit, the verifier will ask you about your policies and procedures in order to ensure that you know and understand what is expected from you as an Accredited SDP. Should you find yourself in the position that you are unable to answer questions about your policies, processes and procedures, simply stating “I got my QMS from JTandA” will not suffice.
  2. The Footer of every page of your QMS states that your policies, processes and procedures are created by the Director of your company.Furthermore, your QMS has a Declaration of Intent signed off by your Director stating that they “agree to abide by following all Policies and Procedures to retain accreditation with the necessary Educational Institutions”.
  3. Your Quality Policy lists the Director of your Company as being responsible for promoting a Quality Culture within your company.This means that your Director will allocate responsibilities for ensuring the effective implementation of any procedures. We, at JTandA, are only listed as your professional advisor in your QMS, this means our role is to give advice and guidance. The Director’s role is to oversee that all the training, assessing and moderating functions are carried out efficiently.

We think that the decision to attend our capacity building workshops is a no-brainer – there is of course no additional cost to our Accreditation clients.

But hey… it is your Accreditation after all!

Convinced? Email reception@jtanda.co.za to book your seat.

Not Accredited yet? Need assistance with the process? Or want to attend these workshops as a non-client? Contact us on 087 150 1554 or email info@jtanda.co.za

Navigating SETA External Moderation with Confidence

Navigating SETA External Moderation with Confidence

As Skills Development Providers (SDPs), your company invests daily in the 4 Phases of Training (Learner Enrolment, Facilitation, Assessment and Certification) in order to retain your Accreditation.

External moderation (Phase 4 – Certification) is therefore an inevitable step in the process and often the step that we as SDPs are most apprehensive about.

Your Portfolio of Evidences are ready; your Learner Files are up to date; your Learning Material is available, and the date is set; however, there are a few administration requirements that many SDPs tend to slip up on.

QMS Review:

In accordance with your Quality Management System (QMS), your QMS will be a continuously evolving process and a major formal evaluation will be done every year to ensure the implementation and relevance of the system.

Many SDPs mistakenly think that this is a case of just adding to your policies and procedures although this could not be farther from the truth.

The SETA verifier / external moderator will check that your company has reviewed their policies and procedures by scrutinising the Minutes of the Review at External Moderation.

It is therefore of importance that these signed Minutes of Meetings are filed in your Accreditation File.

Use of the SETA Logo:

Are you aware that most of the SETAs strictly prohibit the use of their Logo without an SDP submitting a written request first?

At External Moderation, many SDPs present their material with their SETA logo on; documents (such as Project Closure Reports and Marketing Brochures) with their SETA logo on; websites with the SETA logo on and so on and so on; however, have never applied to use the SETAs Logo.

The above are just two examples of items which SDPs are unaware of or forget to check prior to external moderation.

At JTandA we offer a host of monthly support and/or post accreditation services to guide, support and Capacity Build SDPs to ensure that they not only obtain but retain their hard earned Accreditation status.

Need help navigating the ever changing SETA landscape and its requirements?

Contact us on 087 150 1554 or email info@jtanda.co.za for further details on how we can help you.